Digital Employee File

HR software for employee documents and data

Do you want to manage employee files easily? Say goodbye to analog mountains of paper and coordinate all employee data and documents with just a few clicks directly from a digital employee file.

HR software for employee documents and data
Change from analog to digital

Digital Employee File

Your HR department's core business is made up of numerous tasks. from recruiting and administration to controlling. Through digital transformation, you set the course for simplification: time-consuming paper-based administration are reduced and personnel documents and workflows are implemented directly in the digital solution.

The switch from analog to digital employee files increases the speed and transparency of your daily workflows, so you can focus on what you do best: your daily HR business.

Advantages of digital employee files:

  • Perfect timing: Find documents quickly and easily
  • Optimized processes free up resources: focus on strategic topics
  • Involves employees and managers in HR processes
  • Maximum data privacy: compliant with EU GDPR
  • Available 24/7: access anywhere and anytime

Digital Employee File for SAP HCM and SuccessFactors

Centric's digital employee file brings all documents and data together for every employee in a single view. All workflows and approval processes relating to employment contracts, references, HR master data, and other information for an employee can be managed directly from the digital employee file. This saves your HR staff a significant amount of time searching for and merging information, allowing them to concentrate on their professional tasks.

Key benefits of Centric's Digital Employee File:

  • 100% SAP technology and fully integrated in SAP
  • Use of SAP HCM/SuccessFactors master data
  • Use of the existing role and authorization concept
  • Low training requirements due to modern SAP FIORI interfaces
  • Secure operation using certified SAP data centers
  • Simple rollout, since no local installation is required
  • Low implementation costs thanks to simple customizing
  • Simple archiving of personnel documents (cloud or on premise)

Document management and data privacy

Secure and transparent with Centric

Confidential personnel documents, in particular, are subject to the requirements of the EU General Data Protection Regulation (GDPR). Since these documents are transferred from the SAP system, you do not have to worry about the security of sensitive data. Centric uses SAP security structures and guarantees you data protection at the highest level. Individual authorization structures and secure encryption ensure that access rights are defined and that deletion periods and retention requirements are followed.

A report about saved personal data can be generated at any time for compliance with the GDPR provisions.


KPIs at a glance

Our dashboard provides you with a professional tool for your company's own evaluations. The data visualization helps you to present relevant insights and key performance indicators in a clear way and share them with other stakeholders at the company.

Draw the right conclusions, visualize the state of progress, and get an overview of the process at any time.

Three editions – maximum flexibility!

To help you find exactly the solution that fits your company from A to Z and from start to finish, you can choose between three editions, which vary in their different performance options. Essentials, Professional, or Enterprise: You decide which features your digital employee file should have.



Customer stories

“Centric's digital employee file delivers what it promises in our business. Users don’t have to jump back and forth between different systems and interfaces and always have the feeling of working in SAP SuccessFactors.”

Thomas Henzler Chief Information Officer, Piller Blowers & Compressors GmbH
Full story

“Our previous HR system only offered a fairly simple digital document repository, which wasn’t very convenient in terms of creating or searching, and no comparison to Centric's Digital Employee File.”

Anett Graf Head of Human Resources der Gameforge AG
Full story

Digital Employee File at a glance

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Want to find out more?

Modern HR systems are essential for future-oriented personnel work. So is a partner who knows these systems inside out. With the professional know-how gained from almost 15 years of experience, our experts offer innovative, pragmatic solutions that set new standards for a digital HR department at your company.

Simplify your employee administration – with Centric's digital employee file.