The HR team had initially put the digital employee file on hold in view of the SAP SuccessFactors implementation; creating recruiting, onboarding, learning management, and other HR processes was initially more important than digitalizing legacy documents. In the spring of 2021, the existing paper folders were converted to PDF form and incorporated in the digital employee file. All new HR documents also flow into digital employee files as of the cut-off date X.
Both products – digital employee file and reference letter generator – are from Centric; at the time they were purchased by V-LINE, they were still products from EASY Software AG. V-LINE has been using the new solution to generate reference letters since summer 2020. It was purchased via metafinanz Informationssysteme GmbH, a partner of EASY and now Centric, which also manages the entire SAP SuccessFactors project at V-LINE. The technical implementation was the responsibility of the Centric team.